Applying to a youth season

Overview

When you apply to a youth season, the league can't approve your team until every player under 18 has verified proof of age and every player has answered any required registration questions. You can apply straight away — nothing blocks you from submitting — and you'll be able to see who is still outstanding and nudge their parents.

What the league needs

• Proof of age for every player under 18. A parent or guardian confirms the date of birth, accepts StatsCentral's consent policy, and uploads a birth certificate, passport, or school or government ID. StatsCentral reviews it.
• Answers to required registration questions, if the league has added any. These can apply to any season, not just youth ones.

Players 18 and over don't need to upload anything.

After you apply

1. You'll get an email saying the application isn't eligible for approval until everything is in, and who you're waiting on.
2. Parents of players under 18 are emailed automatically with a link to their child's page in the Player Portal. Their guide is Uploading your child's proof of age.
3. Go to Applications in Team OS. Under your application, the Before approval checklist shows:
   • how many players are verified, for example 3 of 5 verified
   • each player's consent, proof-of-age status, and whether a parent is linked
   • anyone who still owes answers to registration questions

When the checklist says everything is in, the league can approve you.

Filling in answers for a player

If you already have what the league is asking for, such as a school, an LRN or a proof-of-enrolment file, you can enter it yourself instead of waiting on the family.

1. On the Before approval checklist, click Fill in next to the player. You can also open the player's Edit page and click Registration answers.
2. Fill in or correct the answers, and upload any file the season asks for.
3. Click Save answers.

The player and their parent or guardian get a notification and an email listing each answer you changed, before and after. They can change any answer in the Player Portal, and their answer replaces yours.

A few limits:

• Waivers and tick boxes can only be agreed to by the player or their parent or guardian, because leagues use them for consent. They stay on the checklist, marked family only, until the family agrees.
• Uploaded files can only be opened by the family and the league. After you upload one, you'll see its file name only.
• Who can do this: the team owner, managers, head coaches and team admins. Coaches and assistant coaches can see the checklist but can't fill in answers.

Sending reminders

Click Send reminder to parents on the checklist. Every outstanding parent gets a fresh email, including those whose document was rejected, expired, or needs a clearer copy. Parents whose upload is still being reviewed aren't nagged.

Edge cases

• No parent linked — the player was added without a guardian, for example by CSV import. Invite the player again as a minor so their parent can accept on their behalf, then they'll appear in the parent's Player Portal.
• You can't see the documents — only StatsCentral reviewers see them. You'll only ever see whether a player is verified.
• A date of birth changed — if a parent corrects a date, or the document shows a different one, you'll get a notification. Check the player still fits the division's age range.