Reading the finance summary

Overview

The Finance page (sidebar → Finance) gives you a snapshot of your club's billing health. It shows four headline KPIs, a list of recent payments, and a list of overdue invoices. All figures come from Club OS invoice records — they reflect what has been invoiced, not necessarily what has settled in your Stripe or bank account.

The four KPI tiles

Collected this month

The total amount across all invoices marked paid since the first of the current calendar month. If your club invoices in more than one currency, each currency is shown on a separate line (e.g. PHP 12,000.00 | USD 450.00). The figure resets on the first of every month.

Outstanding balance

The combined amount of all unpaid and overdue invoices at this moment. This is your total receivables — money owed to your club that has not yet been paid. Multi-currency clubs see each currency listed separately.

Overdue invoices

A count of invoices whose due date has passed and whose status is overdue. Use this to gauge how many individual documents need chasing, independently of the total dollar amount.

Members with balance

The number of distinct members who have at least one unpaid or overdue invoice. This tells you how many people you need to follow up with, rather than how much they owe in aggregate.

Recent payments

The right side of the Finance page lists the 10 most recently paid invoices, ordered by payment date (newest first). Each row shows the member name, membership type, amount, and when it was recorded as paid. Use this to confirm that a manual payment you just recorded has landed correctly.

Overdue invoices list

Below the KPI tiles, a prioritised list of overdue invoices is shown, ordered by due date (oldest first). Each row shows the member name, amount due, and how many days past due the invoice is. Click any row to open the invoice and record a payment or resend the reminder email.

What the numbers include and exclude

The Finance summary is a Club OS view, not a reconciled accounting report. For a definitive figure of funds received, cross-reference with your Stripe Dashboard or bank statement.

Multi-currency clubs

If your club collects payments in more than one currency, figures in each KPI tile are shown per-currency rather than converted to a single total. There is no automatic exchange-rate conversion. Scroll or expand tiles to see all currencies if more than two are in use.

Edge cases / gotchas

• Numbers update on page load. Every time the Finance page loads, the system checks for newly overdue invoices and updates their status before rendering the KPIs. You do not need to manually refresh or run a job.
• Stripe-only subscriptions. If a member's subscription is handled entirely by Stripe without a matching Club OS invoice (e.g. an older member record), their payments will not appear in the Finance summary. New registrations through Club OS always generate a linked invoice.
• Collected this month resets on the 1st. The window is the current calendar month in UTC. Payments recorded close to midnight on the last day of the month may appear in the next month's total depending on timezone.